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  • Anastasia Chinery

5 Easy Ways to Transform Your Corporate Event Space

Updated: Jan 17, 2023

When planning a corporate event, the space you choose to hold it in is critical. It can make or break the overall vibe of the occasion. If you're not sure how to transform your space, don't worry! We've got five easy ways to help you get started. Keep reading for tips on everything from floral arrangements to staging and lighting!

1. Divide spaces with the use of seating areas

Creating different areas in a large space can be a great way to divide the space into smaller, more manageable areas. Seating areas with rugs and cushions are a great way to create these different areas. This not only creates different areas for different activities, but it also helps to prevent the space from feeling empty and unused.

When creating these different areas, it is important to consider the activities that will take place in each area. For example, a seating area with a rug and cushions might be great for reading or relaxing, while an area with a table and chairs might be better suited for dining or working. By carefully planning the different areas of the space, you can create a functional and inviting space that will be enjoyed by all.

2. Use Floral displays to transform your area

Floral displays are a great way to add a pop of color to any event! And, if you're looking for a way to subtly integrate your branding into the audience's event journey, using brand colors in your floral displays is a great option. From the moment guests arrive at the front door to when they're leaving the event, they'll be surrounded by your brand colors, providing a consistent and cohesive look that will help create a lasting impression. Plus, floral displays are an easy and cost-effective way to add some style and personality to your event space!

Statement florals can change a boring stage or a bland entrance lobby into something that's much more attractive and exciting! Make sure you use a good florist and let them know your core brand colours as well as the preferred vibe and look of the floral displays. For example, if you're going for a modern look, then you might want to consider using sleek vases and simple yet effective displays. Alternatively, if you're going for a more traditional feel, then big, bold bouquets might be more appropriate. Whichever route you decide to go down, statement flowers are sure to inject some life into your event and leave a lasting impression on your guests.

3. Invest in staging and PA

Events are all about creating a great experience for your guests, and that starts with making sure the event space looks amazing. That's why staging and video are such important elements of event planning. Of course, you want your event to look good in photos and videos, but it's also important to create a visually stunning space that will impress your guests in person. Strategic lighting, backdrops, and furniture can transform a room and make it feel like an entirely different place. And when it comes to video, working with a professional production team can help you create high-quality content that will capture the energy and excitement of your event. With careful planning, staging, and videography, you can ensure that your event looks amazing on camera and in person.

Any corporate event planner knows that one of the other key ingredients to a successful event is good audio. After all, if your guests can't hear what's going on, they're not going to be very engaged. While you could try to skimp on costs by using lower-quality equipment, this is usually a recipe for disaster. Your best bet is to invest in a top-notch staging and PA system. This will ensure that your guests can hear everything clearly, making the event more engaging and enjoyable for everyone.

4. Lighting

The type of lighting you choose for your event can have a big impact on the overall feel of the space. Low lighting, for example, can create a more relaxed and intimate atmosphere, while white lighting can give your corporate event a more formal and clinical feel.

Although lighting can seem sometimes appear as costly, it's one of the most important aspects when it comes to shaping the vibe and feel of your event and shouldn't be skipped on! Don't forget to consider how different lighting will take different effects throughout the day and evening. You'll also want to consider outside lighting, especially if your event starts early or finishes later and guests could be arriving outside of sunrise and sunset. The outside of your venue will be the first and last impression that your guests are left with so it's really important to make sure this is done right!

If you're not sure what kind of lighting will best suit your event, it's a good idea to consult with an experienced event planner or lighting designer. They'll be able to help you choose the right lights to create the perfect atmosphere for your event.

5. Pick a theme

If you're looking to add some extra pizzazz to your next corporate event, then you may want to consider choosing a theme and going all out with the event décor.

A theme can help to add cohesiveness and excitement to your event, and it can be as simple or as elaborate as you like. Whether you're looking to transform your venue into a tropical paradise or a winter wonderland, there are endless possibilities when it comes to event themes. And once you've chosen your theme, the sky's the limit when it comes to decorating. From balloon arches and life-size cutouts to themed tablecloths and centerpieces, there are countless ways to bring your Event Theme to life. So if you're ready to take your corporate event to the next level, pick a theme and go all out with the décor. Your guests will be impressed and amazed at what you've accomplished.

Whether you’re looking to overhaul your event space completely or just make a few tweaks, our top tips will help you get the most out of your corporate event. We can provide all the resources and advice you need to take on this project and ensure that your guests have a wonderful experience. Need help transforming your event space? Get in touch – we’d be happy to assist!

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