The Top 5 Things to Consider When Choosing Your Wedding Venue
Updated: Jan 17
Choosing your wedding venue is one of the most important decisions you will make when planning your wedding. Your guests will spend most of their time at the venue, so choosing a space that fits your vision and personality is essential. Here are five things to consider when choosing your wedding venue.
1. Consider the layout of the venue and how it will accommodate your guests
Most wedding venues will offer a range of layouts and ceremony areas. It's important to envision how you would lay each venue out to work for you and your guests. There may be several variables that sway this decision for you, such as how many guests are attending and how formal/relaxed you would like the day to feel. Make sure there is enough space for everyone to move around comfortably, and that the flow of the space works well for your wedding.
Think about the atmosphere you want to create on your big day. Do you want a formal affair or a more relaxed celebration? Pick a venue that will help you set the tone for your wedding.
It's always a good idea to ask about how the venue has been laid out before, what works well and if they have any photos of previous setups that they can share with you
2. Ask about sound and lighting capabilities - you don't want any surprises on the big day
You will want to consider how each type of lighting will affect the vibe and feel of your wedding. What lighting you choose may vary considerably depending on the time of year as a winter wedding may require more thought as the sun sets a little earlier. Wedding lighting can range from fairy lights to accent lighting to full-on disco lights.
LED Lights are very popular now as they’re environmentally friendly and can be used indoors as well as out. String Lights are classic and romantic, while Uplighting can transform a room and make it look larger. Pin Spot Lighting is perfect for highlighting centerpieces or a wedding cake.
If you’re not sure what kind of lighting you want, ask your wedding venue about their sound and lighting capabilities. They may have some ideas that you haven’t thought of, and they’ll be able to recommend a vendor who can provide the type of lighting you want. Just don’t forget to ask about sound capabilities too – you’ll need music for your ceremony, reception, and first dance!
3. Find out what time the venue is available for setup and breakdown, and whether there is an extra fee for overtime.
When you're planning an event, it's important to know what time the venue will be available for setup and breakdown. Some venues may charge an extra fee for overtime, so it's important to find out in advance. This information may not always be available on the venue's website, so you can always call the venue and ask.
Once you have this information, you can start planning your event accordingly. Having a clear understanding of the venue's availability will help ensure that your event runs smoothly and according to schedule.
If you're planning on doing a lot of the decorating for your wedding yourself, it's worth finding out if you'll be able to set up the venue the day before. Oftentimes, venues will only allow couples to set up on the day of their wedding. However, if there isn't a wedding booked for the day before yours, the venue may be willing to let you set up then. This can be a huge relief, as it can take a lot of pressure off of you and your wedding party on the day of your wedding. So, if you're planning on DIY-ing your decor, be sure to ask about setting up the day before!
On the morning after your wedding, you may be feeling a little worse for wear! However, it's important to check with your venue about when everything needs to be cleared away. Some venues will require everything to be removed the same night, but others may be happy for you to come back and collect anything leftover the next day. This is especially useful if you have hired things like floral displays or photo booths, as it can be tricky to get everything back to the suppliers on the night of the wedding. So, before you enjoy your first hangover as a married couple, make sure you know when everything needs to be out of the venue!
4. Get a sense of the staff's professionalism and responsiveness; you don't want to be dealing with last-minute issues on your wedding day
When you're planning your wedding, it's important to choose a venue that will meet all of your needs and expectations. One key factor to consider is the vendor's professionalism and responsiveness. You don't want to be dealing with last-minute issues on your wedding day, so it's important to make sure that the staff will be able to handle everything in a timely and efficient manner.
You don't want to be dealing with last-minute issues on your wedding day, so it's important to make sure that your venue and venue coordinator is someone you can rely on. Take the time to read online reviews and speak with people who have used chosen the venue or their wedding or event in the past. This will give you a good sense of what to expect and help you avoid any surprises on your wedding day. With a little research, you can be assured that the venue you choose is professional, responsive, and reliable - giving you one less thing to worry about on your big day.
5. Make a list of all your must-haves and compare it to the venue's amenities
A wedding is a once-in-a-lifetime event, so it's important to choose a venue that meets all of your needs.
To help narrow down your choices, start by making a list of must-haves. For example, if you have your heart set on an outdoor ceremony, then you'll need to find a venue with a beautiful garden or patio. Or if you're hoping to host a large reception, you'll need to make sure the venue can accommodate a large number of guests.
Once you've got a good sense of what you're looking for, you can start comparing it to the amenities offered by different venues. With a little bit of research, you'll be able to find the perfect place to say "I do."
If your wedding venue doesn't include everything you need, be sure to ask about additional services that they can provide. There may be some must-haves that you can hire with the help of vendors at an additional cost such as outdoor bars, and alternative furniture. Some venues will have preferred vendors that they work with, so be sure to ask about discounts or perks that you may be able to take advantage of.
Be sure to also ask about the venue's policies on decorations, music, and other aspects of your wedding. You want to be sure that your vision for the day is within their guidelines and avoid any hiccups along the way.
So, what’s the best way to choose your wedding venue? By following these simple steps and by keeping in mind all of the things we’ve mentioned. And if you need help finding the perfect space for your big day, don’t hesitate to get in touch with our experts. We would be happy to assist you in finding the ideal location for your wedding that will make everyone happy – including you!